2009 Treasuary Reports and Summary
Posted: Thu Dec 03, 2009 1:19 pmImportant treasury changes done in 2009:
1) A year budget was created and approved in October 2008 general meeting,
finishing the 2009 fiscal year within budget.
2) We officially achieve non-profit corporation status.
3) Our GGNRA use permit was renegotiated again and became a five-year permit.
By Month:
October 2008
Opening Balance: $6,479.65
Expenditures:
$ 73.32 Toner and paper for membership printing.
$ 28.95 Coastside Net. DSL (Oct)
$114.85 Webfaction. Web hosting (Oct 08 - Sep 09)
$ 30.00 AT&T. Windtalker (Nov)
$ 30.00 PG&E. Clubhouse. (Oct)
$ 47.00 Pizza for meeting. (Oct)
$ 25.50 Pizza for EC meeting. (Oct)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $400.62
Deposits:
$300.00 WebAd. Aeros (2008)
Total deposits: $300.00
Ending Balance: $6,379.03
------------------------------------------------
November 2008
Opening Balance: $6,379.03
Expenditures:
$ 28.95 Coastside Net. DSL (Nov)
$ 80.00 Thompson, Brenter. Site clean-up (last payment)
$ 49.00 Pizza for meeting. (Nov)
$ 13.96 Sodas for meetings.
$ 30.00 AT&T. Windtalker (Dec)
$ 30.00 PG&E. Clubhouse. (Nov)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $282.91
Deposits:
Total deposits: $0.00
Ending Balance: $6,096.12
------------------------------------------------
December 2008
Opening Balance: $6,096.12
Expenditures:
$ 28.95 Coastside Net. DSL (Dec)
$300.00 Urs Kellenberger. USHPA board of directors meeting 09
$135.00 Webcam replacement spare.
$ 30.00 AT&T. Windtalker (Jan)
$ 30.00 PG&E. Clubhouse. (Dec)
$ 25.50 Pizza for EC meeting. (Dec)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $600.45
Deposits:
$ 0.05 Bank adjustment on deposit (2008-12-22)
$400.00 Non-voting membership (Oct-Nov)
$995.00 Voting membership (Oct-Nov)
Total deposits: $1,395.05
Ending Balance: $6,890.72
------------------------------------------------
January 2009
Opening Balance: $6,890.72
Expenditures:
$ 28.95 Coastside Net. DSL (Jan)
$329.08 Clubhouse locker and 98 keys.
$ 40.00 Site clean-up refund. (Aug 08)
$ 47.00 Pizza for meeting. (Jan)
$ 27.62 BBQ, Dan memorial (08 refund)
$ 30.00 AT&T. Windtalker (Feb)
$ 30.00 PG&E. Clubhouse. (Jan)
$251.29 Office printer
Total expenditures: $783.94
Deposits:
Total deposits: $0.00
Ending Balance: $6,106.78
------------------------------------------------
February 2009
Opening Balance: $6,106.78
Expenditures:
$ 28.95 Coastside Net. DSL (Feb)
$428.40 T-shirts purchase for donations.
$ 43.00 Pizza for meeting. (Feb)
$ 30.00 AT&T. Windtalker (Mar)
$ 30.00 PG&E. Clubhouse. (Feb)
$ 95.00 Pizza for meeting. (Dec)
$133.20 Steve refund for office/membership mailing.
$250.00 USHPA Chapter renewal 2009.
$ 12.96 Steve refund for club house extension cord.
Total expenditures: $1,051.51
Deposits:
$390.00 Donations t-shirts (Dec-Feb)
$634.00 Non-voting membership (Dec-Feb)
$1,610.00 Voting membership (Dec-Feb)
Total deposits: $2,634.00
Ending Balance: $7,689.27
------------------------------------------------
March 2009
Opening Balance: $7,689.27
Expenditures:
$ 28.95 Coastside Net. DSL (Mar)
$ 65.00 Pizza for meeting. (Mar)
$ 30.00 AT&T. Windtalker (Apr)
$ 30.00 PG&E. Clubhouse. (Mar)
$ 9.96 Forms paper.
$ 43.90 T-shirts shipping.
$ 27.10 Clubhouse keys.
$800.00 Incorporation Non-profit filling and legal advise.
$389.36 Wind sock replacements.
Total expenditures: $1,424.27
Deposits:
$300.00 Wings of Rogallo. Webcam donation.
$400.00 WebAd. Mission Soaring Center (2009)
$ 45.00 Donations t-shirts (Mar)
$402.00 Non-voting membership (Mar)
$210.00 Voting membership (Mar)
Total deposits: $1,357.00
Ending Balance: $7,622.00
------------------------------------------------
April 2009
Opening Balance: $7,622.00
Expenditures:
$ 28.95 Coastside Net. DSL (Apr)
$ 30.00 AT&T. Windtalker (May)
$ 30.00 PG&E. Clubhouse. (Apr)
Total expenditures: $88.95
Deposits:
Total deposits: $0.00
Ending Balance: $7,533.05
------------------------------------------------
May 2009
Opening Balance: $7,533.05
Expenditures:
$ 28.95 Coastside Net. DSL (May)
$ 70.00 Pizza for meeting. (May)
$ 30.00 AT&T. Windtalker (Jun)
$ 30.00 PG&E. Clubhouse. (May)
$ 25.00 California Non-profit Exemption Application.
$300.00 Non-profit IRS form 8718.
Total expenditures: $483.95
Deposits:
Total deposits: $0.00
Ending Balance: $7,049.10
------------------------------------------------
June 2009
Opening Balance: $7,049.10
Expenditures:
$ 28.95 Coastside Net. DSL (Jun)
$146.81 Site inprovements.
$ 48.84 Incorporation Non-profit.
$ 48.00 Pizza for meeting. (Apr)
$ 28.80 Printing waivers.
$ 28.40 Postage & form shipping.
$ 21.00 Legal consult expenses.
$ 60.50 BBQ air race.
$ 89.00 Pizza for meeting. (Jun)
$ 30.00 AT&T. Windtalker (Jul)
$ 30.00 PG&E. Clubhouse. (Jun)
Total expenditures: $560.30
Deposits:
Total deposits: $0.00
Ending Balance: $6,488.80
------------------------------------------------
July 2009
Opening Balance: $6,488.80
Expenditures:
$ 28.95 Coastside Net. DSL (Jul)
$ 30.00 AT&T. Windtalker (Aug)
$ 30.00 PG&E. Clubhouse. (Jul)
$ 65.00 Pizza for meeting. (Jul)
Total expenditures: $153.95
Deposits:
Total deposits: $0.00
Ending Balance: $6,334.85
------------------------------------------------
August 2009
Opening Balance: $6,334.85
Expenditures:
$ 28.95 Coastside Net. DSL (Aug)
$ 46.00 Pizza for meeting. (Aug)
$ 30.00 AT&T. Windtalker (Sep)
$ 30.00 PG&E. Clubhouse. (Aug)
$ 6.00 Bank charge for stopped check.
$ 70.00 Bank refund for unpaid check.
$400.06 BBQ air race food.
Total expenditures: $611.01
Deposits:
$415.00 Donations t-shirts (Apr-Aug)
$840.00 Non-voting membership (Apr-Aug)
$535.00 Voting membership (Apr-Aug)
$ 25.00 BBQ air race. Food contribution.
$122.00 BBQ air race inscription.
$ 16.00 BBQ food money not used.
$230.00 BBQ hangglider auction.
Total deposits: $2,183.00
Ending Balance: $7,906.84
------------------------------------------------
September 2009
Opening Balance: $7,906.84
Expenditures:
$ 28.95 Coastside Net. DSL (Sep)
$370.17 Air races tshirts.
$ 30.00 AT&T. Windtalker (Oct)
$ 30.00 PG&E. Clubhouse. (Sep)
Total expenditures: $459.12
Deposits:
Total deposits: $0.00
Ending Balance: $7,447.72
------------------------------------------------
1) A year budget was created and approved in October 2008 general meeting,
finishing the 2009 fiscal year within budget.
2) We officially achieve non-profit corporation status.
3) Our GGNRA use permit was renegotiated again and became a five-year permit.
- Code: Select all
2009 Report: October 2008 to September 2009.
Total Cash Balances:
Starting $6,479.65
Ending $7,447.72
------------------------------------------
Net Change $ 968.07
Cash on hold:
Roofing fund $2,000.00
Technology fund $ 248.71
------------------------------------------
Total on hold $2,248.71
Income Summary:
Membership:
Non-Voting $2,276.00
Voting $3,350.05
Donations:
Glider Auction $ 230.00
T-Shirt $ 850.00
WebCam $ 300.00
Events $ 163.00
Website $ 700.00
----------------------------------
Total Income $7,869.05
Expense Summary:
Administrative:
Bank Service Charge $ 6.00
Clubhouse access $ 356.18
Funston stickers $ 0.00
GGNRA, use permit $ 0.00
Office/Stamps $ 426.68
USHPA, site insurance $ 250.00
Events $ 488.18
Extraordinary expenses:
Discretionary $ 70.00
Incorporation $1,194.84
USHPA BOD meeting $ 300.00
Fundraise programs $ 842.47
Maintenance:
site clean-up $ 120.00
site improvement $ 684.13
Meetings $ 728.96
Technology $ 251.29
Utilities:
DSL $ 347.40
Electric $ 360.00
Phone $ 360.00
Web hosting $ 114.85
-----------------------------------------------
Total expenses $6,900.98
---------------------------------------------------
Net Income $ 968.07
Budget analysis
2009 Budget compared against actual income:
Budget Actual income Difference
Membership:
Non-Voting $2,500.00 $2,276.00 ($ 224.00)
Voting $3,500.00 $3,350.05 ($ 149.95)
Donations:
Glider Auction $ 0.00 $ 230.00 $ 230.00
T-Shirt $ 600.00 $ 850.00 $ 250.00
Events $ 0.00 $ 163.00 $ 163.00
WebCam $ 0.00 $ 300.00 $ 300.00
Website $ 600.00 $ 700.00 $ 100.00
------------------------------------------------------------------------
Total Income $7,200.00 $7,869.05 $ 669.05
2009 Budget compared against actual expenses:
Budget Actual expense Difference
Administrative:
Bank fees $ 50.00 $ 6.00 $ 44.00
Clubhouse access $ 400.00 $ 356.18 $ 43.82
Funston stickers $ 275.00 $ 0.00 $ 275.00
GGNRA, use permit $ 500.00 $ 0.00 $ 500.00
Office and stamps $ 400.00 $ 426.68 ($ 26.68)
USHPA, site insurance $ 250.00 $ 250.00 $ 0.00
Events $ 550.00 $ 488.18 $ 61.82
Extraordinary expenses:
Discretionary $ 65.00 $ 70.00 ($ 5.00)
USHPA BOD meeting $ 300.00 $ 300.00 $ 0.00
Incorporation $ 0.00 $1,194.84 ($1,194.84)
Fundraise programs $ 0.00 $ 842.47 ($ 842.47)
Maintenance:
site clean-up $ 480.00 $ 120.00 $ 360.00
site improvement $ 500.00 $ 684.13 ($ 184.13)
roofing $1,000.00 $ 0.00 $1,000.00
Meetings:
refreshments $ 950.00 $ 728.96 $ 221.04
Technology: $ 300.00 $ 251.29 $ 48.71
Utilities:
DSL $ 350.00 $ 347.40 $ 2.60
Electric $ 360.00 $ 360.00 $ 0.00
Windtalker $ 360.00 $ 360.00 $ 0.00
Web hosting $ 110.00 $ 114.85 ($ 4.85)
------------------------------------------------------------------------
Total expenses $7,200.00 $6,900.98 $ 299.02
By Month:
October 2008
Opening Balance: $6,479.65
Expenditures:
$ 73.32 Toner and paper for membership printing.
$ 28.95 Coastside Net. DSL (Oct)
$114.85 Webfaction. Web hosting (Oct 08 - Sep 09)
$ 30.00 AT&T. Windtalker (Nov)
$ 30.00 PG&E. Clubhouse. (Oct)
$ 47.00 Pizza for meeting. (Oct)
$ 25.50 Pizza for EC meeting. (Oct)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $400.62
Deposits:
$300.00 WebAd. Aeros (2008)
Total deposits: $300.00
Ending Balance: $6,379.03
------------------------------------------------
November 2008
Opening Balance: $6,379.03
Expenditures:
$ 28.95 Coastside Net. DSL (Nov)
$ 80.00 Thompson, Brenter. Site clean-up (last payment)
$ 49.00 Pizza for meeting. (Nov)
$ 13.96 Sodas for meetings.
$ 30.00 AT&T. Windtalker (Dec)
$ 30.00 PG&E. Clubhouse. (Nov)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $282.91
Deposits:
Total deposits: $0.00
Ending Balance: $6,096.12
------------------------------------------------
December 2008
Opening Balance: $6,096.12
Expenditures:
$ 28.95 Coastside Net. DSL (Dec)
$300.00 Urs Kellenberger. USHPA board of directors meeting 09
$135.00 Webcam replacement spare.
$ 30.00 AT&T. Windtalker (Jan)
$ 30.00 PG&E. Clubhouse. (Dec)
$ 25.50 Pizza for EC meeting. (Dec)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $600.45
Deposits:
$ 0.05 Bank adjustment on deposit (2008-12-22)
$400.00 Non-voting membership (Oct-Nov)
$995.00 Voting membership (Oct-Nov)
Total deposits: $1,395.05
Ending Balance: $6,890.72
------------------------------------------------
January 2009
Opening Balance: $6,890.72
Expenditures:
$ 28.95 Coastside Net. DSL (Jan)
$329.08 Clubhouse locker and 98 keys.
$ 40.00 Site clean-up refund. (Aug 08)
$ 47.00 Pizza for meeting. (Jan)
$ 27.62 BBQ, Dan memorial (08 refund)
$ 30.00 AT&T. Windtalker (Feb)
$ 30.00 PG&E. Clubhouse. (Jan)
$251.29 Office printer
Total expenditures: $783.94
Deposits:
Total deposits: $0.00
Ending Balance: $6,106.78
------------------------------------------------
February 2009
Opening Balance: $6,106.78
Expenditures:
$ 28.95 Coastside Net. DSL (Feb)
$428.40 T-shirts purchase for donations.
$ 43.00 Pizza for meeting. (Feb)
$ 30.00 AT&T. Windtalker (Mar)
$ 30.00 PG&E. Clubhouse. (Feb)
$ 95.00 Pizza for meeting. (Dec)
$133.20 Steve refund for office/membership mailing.
$250.00 USHPA Chapter renewal 2009.
$ 12.96 Steve refund for club house extension cord.
Total expenditures: $1,051.51
Deposits:
$390.00 Donations t-shirts (Dec-Feb)
$634.00 Non-voting membership (Dec-Feb)
$1,610.00 Voting membership (Dec-Feb)
Total deposits: $2,634.00
Ending Balance: $7,689.27
------------------------------------------------
March 2009
Opening Balance: $7,689.27
Expenditures:
$ 28.95 Coastside Net. DSL (Mar)
$ 65.00 Pizza for meeting. (Mar)
$ 30.00 AT&T. Windtalker (Apr)
$ 30.00 PG&E. Clubhouse. (Mar)
$ 9.96 Forms paper.
$ 43.90 T-shirts shipping.
$ 27.10 Clubhouse keys.
$800.00 Incorporation Non-profit filling and legal advise.
$389.36 Wind sock replacements.
Total expenditures: $1,424.27
Deposits:
$300.00 Wings of Rogallo. Webcam donation.
$400.00 WebAd. Mission Soaring Center (2009)
$ 45.00 Donations t-shirts (Mar)
$402.00 Non-voting membership (Mar)
$210.00 Voting membership (Mar)
Total deposits: $1,357.00
Ending Balance: $7,622.00
------------------------------------------------
April 2009
Opening Balance: $7,622.00
Expenditures:
$ 28.95 Coastside Net. DSL (Apr)
$ 30.00 AT&T. Windtalker (May)
$ 30.00 PG&E. Clubhouse. (Apr)
Total expenditures: $88.95
Deposits:
Total deposits: $0.00
Ending Balance: $7,533.05
------------------------------------------------
May 2009
Opening Balance: $7,533.05
Expenditures:
$ 28.95 Coastside Net. DSL (May)
$ 70.00 Pizza for meeting. (May)
$ 30.00 AT&T. Windtalker (Jun)
$ 30.00 PG&E. Clubhouse. (May)
$ 25.00 California Non-profit Exemption Application.
$300.00 Non-profit IRS form 8718.
Total expenditures: $483.95
Deposits:
Total deposits: $0.00
Ending Balance: $7,049.10
------------------------------------------------
June 2009
Opening Balance: $7,049.10
Expenditures:
$ 28.95 Coastside Net. DSL (Jun)
$146.81 Site inprovements.
$ 48.84 Incorporation Non-profit.
$ 48.00 Pizza for meeting. (Apr)
$ 28.80 Printing waivers.
$ 28.40 Postage & form shipping.
$ 21.00 Legal consult expenses.
$ 60.50 BBQ air race.
$ 89.00 Pizza for meeting. (Jun)
$ 30.00 AT&T. Windtalker (Jul)
$ 30.00 PG&E. Clubhouse. (Jun)
Total expenditures: $560.30
Deposits:
Total deposits: $0.00
Ending Balance: $6,488.80
------------------------------------------------
July 2009
Opening Balance: $6,488.80
Expenditures:
$ 28.95 Coastside Net. DSL (Jul)
$ 30.00 AT&T. Windtalker (Aug)
$ 30.00 PG&E. Clubhouse. (Jul)
$ 65.00 Pizza for meeting. (Jul)
Total expenditures: $153.95
Deposits:
Total deposits: $0.00
Ending Balance: $6,334.85
------------------------------------------------
August 2009
Opening Balance: $6,334.85
Expenditures:
$ 28.95 Coastside Net. DSL (Aug)
$ 46.00 Pizza for meeting. (Aug)
$ 30.00 AT&T. Windtalker (Sep)
$ 30.00 PG&E. Clubhouse. (Aug)
$ 6.00 Bank charge for stopped check.
$ 70.00 Bank refund for unpaid check.
$400.06 BBQ air race food.
Total expenditures: $611.01
Deposits:
$415.00 Donations t-shirts (Apr-Aug)
$840.00 Non-voting membership (Apr-Aug)
$535.00 Voting membership (Apr-Aug)
$ 25.00 BBQ air race. Food contribution.
$122.00 BBQ air race inscription.
$ 16.00 BBQ food money not used.
$230.00 BBQ hangglider auction.
Total deposits: $2,183.00
Ending Balance: $7,906.84
------------------------------------------------
September 2009
Opening Balance: $7,906.84
Expenditures:
$ 28.95 Coastside Net. DSL (Sep)
$370.17 Air races tshirts.
$ 30.00 AT&T. Windtalker (Oct)
$ 30.00 PG&E. Clubhouse. (Sep)
Total expenditures: $459.12
Deposits:
Total deposits: $0.00
Ending Balance: $7,447.72
------------------------------------------------