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2009 Treasuary Reports and Summary

PostPosted: Thu Dec 03, 2009 1:19 pm
by mdaniel
Important treasury changes done in 2009:
1) A year budget was created and approved in October 2008 general meeting,
finishing the 2009 fiscal year within budget.
2) We officially achieve non-profit corporation status.
3) Our GGNRA use permit was renegotiated again and became a five-year permit.


Code: Select all
2009 Report: October 2008 to September 2009.

Total Cash Balances:
    Starting              $6,479.65
    Ending                $7,447.72
------------------------------------------
Net Change                $  968.07


Cash on hold:
    Roofing fund          $2,000.00
    Technology fund       $  248.71
------------------------------------------
Total on hold             $2,248.71


Income Summary:
    Membership:
        Non-Voting        $2,276.00
   Voting                 $3,350.05
    Donations:
        Glider Auction    $  230.00
        T-Shirt           $  850.00
        WebCam            $  300.00
   Events                 $  163.00
    Website               $  700.00
    ----------------------------------
    Total Income          $7,869.05


Expense Summary:
    Administrative:
      Bank Service Charge              $    6.00
      Clubhouse access                 $  356.18
      Funston stickers                 $    0.00
      GGNRA, use permit                $    0.00
      Office/Stamps                    $  426.68
      USHPA, site insurance            $  250.00
    Events                             $  488.18
    Extraordinary expenses:
        Discretionary                  $   70.00
   Incorporation                       $1,194.84
        USHPA BOD meeting              $  300.00
    Fundraise programs                 $  842.47
    Maintenance:
   site clean-up                       $  120.00
        site improvement               $  684.13
    Meetings                           $  728.96
    Technology                         $  251.29
    Utilities:
   DSL                                 $  347.40
        Electric                       $  360.00
        Phone                          $  360.00
        Web hosting                    $  114.85
    -----------------------------------------------
    Total expenses                     $6,900.98
---------------------------------------------------
Net Income                             $  968.07



Budget analysis

2009 Budget compared against actual income:

                                  Budget      Actual income     Difference
    Membership:
        Non-Voting              $2,500.00       $2,276.00      ($  224.00)
   Voting                       $3,500.00       $3,350.05      ($  149.95)
    Donations:
        Glider Auction          $    0.00       $  230.00       $  230.00
        T-Shirt                 $  600.00       $  850.00       $  250.00
        Events                  $    0.00       $  163.00       $  163.00
        WebCam                  $    0.00       $  300.00       $  300.00
    Website                     $  600.00       $  700.00       $  100.00
    ------------------------------------------------------------------------
    Total Income                $7,200.00       $7,869.05       $  669.05



2009 Budget compared against actual expenses:

                                  Budget      Actual expense     Difference
    Administrative:
        Bank fees               $   50.00       $    6.00       $   44.00
        Clubhouse access        $  400.00       $  356.18       $   43.82
        Funston stickers        $  275.00       $    0.00       $  275.00
        GGNRA, use permit       $  500.00       $    0.00       $  500.00
        Office and stamps       $  400.00       $  426.68      ($   26.68)
        USHPA, site insurance   $  250.00       $  250.00       $    0.00
    Events                      $  550.00       $  488.18       $   61.82
    Extraordinary expenses:
        Discretionary           $   65.00       $   70.00      ($    5.00)
        USHPA BOD meeting       $  300.00       $  300.00       $    0.00
        Incorporation           $    0.00       $1,194.84      ($1,194.84)
    Fundraise programs          $    0.00       $  842.47      ($  842.47)
    Maintenance:
        site clean-up           $  480.00       $  120.00       $  360.00
        site improvement        $  500.00       $  684.13      ($  184.13)
        roofing                 $1,000.00       $    0.00       $1,000.00
    Meetings:
        refreshments            $  950.00       $  728.96       $  221.04
    Technology:                 $  300.00       $  251.29       $   48.71
    Utilities:
        DSL                     $  350.00       $  347.40       $    2.60
        Electric                $  360.00       $  360.00       $    0.00
        Windtalker              $  360.00       $  360.00       $    0.00
        Web hosting             $  110.00       $  114.85      ($    4.85)
    ------------------------------------------------------------------------
    Total expenses              $7,200.00       $6,900.98       $  299.02




By Month:


October 2008
Opening Balance: $6,479.65


Expenditures:
$ 73.32 Toner and paper for membership printing.
$ 28.95 Coastside Net. DSL (Oct)
$114.85 Webfaction. Web hosting (Oct 08 - Sep 09)
$ 30.00 AT&T. Windtalker (Nov)
$ 30.00 PG&E. Clubhouse. (Oct)
$ 47.00 Pizza for meeting. (Oct)
$ 25.50 Pizza for EC meeting. (Oct)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $400.62

Deposits:
$300.00 WebAd. Aeros (2008)
Total deposits: $300.00

Ending Balance: $6,379.03

------------------------------------------------

November 2008
Opening Balance: $6,379.03


Expenditures:
$ 28.95 Coastside Net. DSL (Nov)
$ 80.00 Thompson, Brenter. Site clean-up (last payment)
$ 49.00 Pizza for meeting. (Nov)
$ 13.96 Sodas for meetings.
$ 30.00 AT&T. Windtalker (Dec)
$ 30.00 PG&E. Clubhouse. (Nov)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $282.91

Deposits:
Total deposits: $0.00

Ending Balance: $6,096.12

------------------------------------------------

December 2008
Opening Balance: $6,096.12


Expenditures:
$ 28.95 Coastside Net. DSL (Dec)
$300.00 Urs Kellenberger. USHPA board of directors meeting 09
$135.00 Webcam replacement spare.
$ 30.00 AT&T. Windtalker (Jan)
$ 30.00 PG&E. Clubhouse. (Dec)
$ 25.50 Pizza for EC meeting. (Dec)
$ 51.00 Prestamped envelopes for membership mailing.
Total expenditures: $600.45

Deposits:
$ 0.05 Bank adjustment on deposit (2008-12-22)
$400.00 Non-voting membership (Oct-Nov)
$995.00 Voting membership (Oct-Nov)
Total deposits: $1,395.05

Ending Balance: $6,890.72

------------------------------------------------

January 2009
Opening Balance: $6,890.72


Expenditures:
$ 28.95 Coastside Net. DSL (Jan)
$329.08 Clubhouse locker and 98 keys.
$ 40.00 Site clean-up refund. (Aug 08)
$ 47.00 Pizza for meeting. (Jan)
$ 27.62 BBQ, Dan memorial (08 refund)
$ 30.00 AT&T. Windtalker (Feb)
$ 30.00 PG&E. Clubhouse. (Jan)
$251.29 Office printer
Total expenditures: $783.94

Deposits:
Total deposits: $0.00

Ending Balance: $6,106.78

------------------------------------------------

February 2009
Opening Balance: $6,106.78


Expenditures:
$ 28.95 Coastside Net. DSL (Feb)
$428.40 T-shirts purchase for donations.
$ 43.00 Pizza for meeting. (Feb)
$ 30.00 AT&T. Windtalker (Mar)
$ 30.00 PG&E. Clubhouse. (Feb)
$ 95.00 Pizza for meeting. (Dec)
$133.20 Steve refund for office/membership mailing.
$250.00 USHPA Chapter renewal 2009.
$ 12.96 Steve refund for club house extension cord.
Total expenditures: $1,051.51

Deposits:
$390.00 Donations t-shirts (Dec-Feb)
$634.00 Non-voting membership (Dec-Feb)
$1,610.00 Voting membership (Dec-Feb)
Total deposits: $2,634.00

Ending Balance: $7,689.27

------------------------------------------------

March 2009
Opening Balance: $7,689.27


Expenditures:
$ 28.95 Coastside Net. DSL (Mar)
$ 65.00 Pizza for meeting. (Mar)
$ 30.00 AT&T. Windtalker (Apr)
$ 30.00 PG&E. Clubhouse. (Mar)
$ 9.96 Forms paper.
$ 43.90 T-shirts shipping.
$ 27.10 Clubhouse keys.
$800.00 Incorporation Non-profit filling and legal advise.
$389.36 Wind sock replacements.
Total expenditures: $1,424.27

Deposits:
$300.00 Wings of Rogallo. Webcam donation.
$400.00 WebAd. Mission Soaring Center (2009)
$ 45.00 Donations t-shirts (Mar)
$402.00 Non-voting membership (Mar)
$210.00 Voting membership (Mar)
Total deposits: $1,357.00

Ending Balance: $7,622.00

------------------------------------------------

April 2009
Opening Balance: $7,622.00


Expenditures:
$ 28.95 Coastside Net. DSL (Apr)
$ 30.00 AT&T. Windtalker (May)
$ 30.00 PG&E. Clubhouse. (Apr)
Total expenditures: $88.95

Deposits:
Total deposits: $0.00

Ending Balance: $7,533.05

------------------------------------------------

May 2009
Opening Balance: $7,533.05


Expenditures:
$ 28.95 Coastside Net. DSL (May)
$ 70.00 Pizza for meeting. (May)
$ 30.00 AT&T. Windtalker (Jun)
$ 30.00 PG&E. Clubhouse. (May)
$ 25.00 California Non-profit Exemption Application.
$300.00 Non-profit IRS form 8718.
Total expenditures: $483.95

Deposits:
Total deposits: $0.00

Ending Balance: $7,049.10

------------------------------------------------

June 2009
Opening Balance: $7,049.10


Expenditures:
$ 28.95 Coastside Net. DSL (Jun)
$146.81 Site inprovements.
$ 48.84 Incorporation Non-profit.
$ 48.00 Pizza for meeting. (Apr)
$ 28.80 Printing waivers.
$ 28.40 Postage & form shipping.
$ 21.00 Legal consult expenses.
$ 60.50 BBQ air race.
$ 89.00 Pizza for meeting. (Jun)
$ 30.00 AT&T. Windtalker (Jul)
$ 30.00 PG&E. Clubhouse. (Jun)
Total expenditures: $560.30

Deposits:
Total deposits: $0.00

Ending Balance: $6,488.80

------------------------------------------------

July 2009
Opening Balance: $6,488.80


Expenditures:
$ 28.95 Coastside Net. DSL (Jul)
$ 30.00 AT&T. Windtalker (Aug)
$ 30.00 PG&E. Clubhouse. (Jul)
$ 65.00 Pizza for meeting. (Jul)
Total expenditures: $153.95

Deposits:
Total deposits: $0.00

Ending Balance: $6,334.85

------------------------------------------------

August 2009
Opening Balance: $6,334.85


Expenditures:
$ 28.95 Coastside Net. DSL (Aug)
$ 46.00 Pizza for meeting. (Aug)
$ 30.00 AT&T. Windtalker (Sep)
$ 30.00 PG&E. Clubhouse. (Aug)
$ 6.00 Bank charge for stopped check.
$ 70.00 Bank refund for unpaid check.
$400.06 BBQ air race food.
Total expenditures: $611.01

Deposits:
$415.00 Donations t-shirts (Apr-Aug)
$840.00 Non-voting membership (Apr-Aug)
$535.00 Voting membership (Apr-Aug)
$ 25.00 BBQ air race. Food contribution.
$122.00 BBQ air race inscription.
$ 16.00 BBQ food money not used.
$230.00 BBQ hangglider auction.
Total deposits: $2,183.00

Ending Balance: $7,906.84

------------------------------------------------

September 2009
Opening Balance: $7,906.84


Expenditures:
$ 28.95 Coastside Net. DSL (Sep)
$370.17 Air races tshirts.
$ 30.00 AT&T. Windtalker (Oct)
$ 30.00 PG&E. Clubhouse. (Sep)
Total expenditures: $459.12

Deposits:
Total deposits: $0.00

Ending Balance: $7,447.72

------------------------------------------------